Purpose of Position: Primary Care Health Services, Inc. is seeking a highly organized and detail-oriented Administrative Assistant to provide high-level administrative and operational support to the Chief Operating Officer (COO) and Chief Financial Officer (CFO). This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced healthcare environment. The ideal candidate is proactive, professional, and a strong team player.

Job Type: Full-time

Pay: $22.00 – $29.00 per hour

Reports To: Chief Operating Officer (COO) & Chief Financial Officer (CFO)

Responsibilities:

• • Manage and prioritize executive email inboxes, including drafting and responding to correspondence
• • Coordinate and maintain complex calendars, scheduling meetings, appointments, and travel as needed
• • Answer and direct phone calls with professionalism and discretion
• • Prepare, format, and maintain reports, spreadsheets, and presentations (advanced proficiency in Excel required)
• • Take accurate and timely meeting minutes and distribute summaries and action items
• • Organize and maintain electronic and physical filing systems
• • Assist with financial and operational documentation, including purchase orders, invoices, and reports
• • Coordinate internal and external meetings, including preparing agendas and materials
• • Support special projects and initiatives led by the COO and CFO
• • Maintain confidentiality of sensitive financial and organizational information
• • Collaborate effectively with leadership, staff, and external partners

Requirements and Qualifications:

• • Associate’s or Bachelor’s degree preferred
• • Minimum 2–3 years of administrative experience, preferably supporting executive leadership
• • Strong proficiency in Microsoft Office (especially Excel, Outlook, Word)
• • Excellent organizational, multitasking, and time management skills
• • Strong written and verbal communication skills
• • Ability to work independently and as part of a team
• • High level of professionalism and discretion